Monday, July 13 | Afternoon
1:00 pm Short Course Registration
Pre-Conference Short Course Description
Biobanking is a critical and complex piece to supporting basic and translational research. At a time when competition for research funding is increasing, the pressure to find strategies for sustaining biobanking operations to support research is also increasing. Applying Lean Six Sigma (LSS) principles from the manufacturing industry to improve efficiency in biobanking operations is a viable strategy for creating a sustainable business.
This course provides an overview of Lean Six Sigma principles and concrete examples of how application of these principles has improved the operations at both Vanderbilt University’s Cooperative Human Tissue Network (CHTN) and the OHSU Knight BioLibrary. Participants are asked to complete a pre-course questionnaire so that training can be specifically tailored to the experience and needs of the attendees. Participants are provided a workbook during the course, and have the opportunity for small group discussions on specific areas in their biobanking operations that they wish to improve.
Learning Objectives
- Share practical knowledge of LSS principles and tools to sustain biobanking operations to support research
- Provide general understanding through case studies of how LSS principles and tools can be applied to biobanking operations to improve their efficiency
- Describe ideas and an action plan for implementing LSS into participants’ biobanks
Who Should Attend
- Biobank and Biorepository Operations Managers
- Sample Collection and Storage Administrators
Instructors
Devon D. Kelly, Director, OHSU Knight BioLibrary, Oregon Health & Science University, Knight Cancer Institute
Kerry R. Wiles, Program Director, Cooperative Human Tissue Network and Vanderbilt University Medical Center Tissue Repository, Vanderbilt University
Detailed Agenda
1:30 pm Welcome and Introductions
1:45 Overview of Lean Six Sigma
2:05 Practical Exercise
2:35 Refreshment Break
2:45 Improvement Project Case Studies from Vanderbilt and OHSU
3:45 Refreshment Break
3:55 Breakout Group Discussions on Participant-Centric Issues
4:40 Read-Out from Breakout Groups
Report on case studies discussed, approach and action plans.
5:10 Interactive Q&A and Wrap-Up
5:30 Close of Short Course
Course Length and Time
4.00 hours (0.400 CEUs) 1:30 – 5:30 pm
Course Date
July 13, 2015
FEE: $699 Commercial/$399 Academic, Government, Hospital-Affiliated
ACPE#: 0778-0000-15-039-LO1-P
Released: 7/15.
ACCREDITATION
Barnett International is accredited by the Accreditation Council for Pharmacy Education as a provider of continuing pharmacy education. Participants will receive CEUs of continuing education credit for full participation, including the completion of a pre-test, post-test, and program evaluation. Barnett International will email ACPE statements within three weeks of program completion.
Dinner Short Course*
Wednesday, July 15 | Evening
5:45 pm Short Course Registration
Dinner Short Course Description
This course provides the comprehensive background information, Standard Operating Procedures requirements and guidelines necessary to successfully run biobanks while also serving clients. To translate immediate and future research needs to a high-functioning lab program that produces high-quality biomaterial and data deliverables, detailed upfront planning, efficient processes, cutting-edge science and technology plus an understanding of program management are critical. Such elements affecting strategic and day-to-day responsibilities, as well as fundamentals like staying within time, cost, scope and quality constraints while meeting customer needs will be presented. This course reviews improvements to meet current SOPs in biospecimen management, from collection to storage and distribution, as well as different models of cost structures. This course will benefit not only biorepository operations managers, but also nurses and administrators of sample collection and storage entities and even research scientists who will better understand how biobanker practices align with and support their own goals.
Learning Objectives
- Share effective program and project launches
- Describe program governance
- Explain the establishment of a strong communication plan
- Discuss quality assurance and control
- Describe the process of controlling and mitigating risk
- Provide tips for managing stakeholder expectations
- Explain the importance of properly closing a project
- Outline study biospecimen collection and processing requirements to understand and meet study objectives
- Review costing models applied for different collection types
- Describe data elements that should be captured to maximize biospecimen quality
- Describe biospecimen storage system used to minimize risk
Who Should Attend
- Biobank and Biorepository Operations Managers
- Sample Collection and Storage Administrators
- Nurses
- Research Scientists
Detailed Agenda
6:00 pm Welcome and Dinner
6:20 Introductions
6:30 Fundamentals of Project Management in a Laboratory and Biobanking Partnership
Beth Bradford, Client Support Project Manager, BioProcessing Solutions Alliance (BSA)
Translating client requirements into a successful bioprocessing and biobanking program producing high-quality biomaterial and data deliverables requires detailed upfront planning, and an efficiently run biorepository and laboratory. Assembling these moving parts into a high-functioning, successful program involves cutting-edge science and technology, best-in-class sample storage and experienced project management. Based on my BioProcessing Solutions Alliance experience, I address fundamentals of our successful strategic partnership. Learn how to stay within time, cost, scope and quality constraints to meet customer needs and ensure a program’s future growth and success.
7:15 The Collection of Biological Materials for Biobanking Purposes: Balancing the Needs of Participants, REBs and Staff
Gord Glendon, MSc, Research Project Director, Ontario Familial Breast Cancer Registry, Lunenfeld-Tanenbaum Research Institute, Mount Sinai Hospital, Princess Margaret Hospital, University Health Network
The successful collection of biological samples for biobanking purposes requires a balance between research participant needs, institutional ethical restrictions and first-line staff capabilities. Using lessons learned from 20 years of sample collection for the Ontario Familial Breast Cancer Registry and more recently the LEGACY Girls study, an overview of the processes necessary to collect this valuable resource will be presented. The experience of the consent and collection process will be detailed that are currently used for blood, saliva and urine collection from familial breast cancer families as well as minors involved in a prospective cohort study.
8:00 Refreshment Break
8:10 Sample Management of New and Legacy Collections in the LTRI Biospecimen Repository and Processing Laboratory at Mount Sinai Hospital
Teresa Selander, Manager, Biospecimen Repository and Processing Laboratory, Lunenfeld-Tanenbaum Research Institute, Mount Sinai Hospital
The Biospecimen Repository and Processing Lab processes, stores and distributes biospecimen collections from research studies of investigators at the Lunenfeld-Tanenbaum Research Institute as well as external investigators. Using lessons learned from 18 years of legacy collections, an overview of the improvements to meet the needs of current standards in biospecimen management from collection to storage and distribution will be described. Due to the diverse nature of the various collections, we have developed different models to manage varying cost structures for sample processing and storage as well as database requirements and storage. A general description will be outlined.
8:55 Interactive Q&A with Instructors and Participants
9:15 Close of Short Course
Course Length and Time
3.25 hours (0.325 CEUs) 6:00 – 9:15 pm
Course Date
July 15, 2015
FEE: $699 Commercial/$399 Academic, Government, Hospital-Affiliated
ACPE#: 0778-0000-15-40-L01-P.
Released: 7/15
ACCREDITATION
Barnett International is accredited by the Accreditation Council for Pharmacy Education as a provider of continuing pharmacy education. Participants will receive CEUs of continuing education credit for full participation, including the completion of a pre-test, post-test, and program evaluation. Barnett International will email ACPE statements within three weeks of program completion.
*Separate registration required